Privacy policy for deer online service
This policy applies to the NatureScot property register and the content of the online applications available at:
- Apply for an authorisation to shoot deer (Scotland): https://licensing-deer.nature.scot/deer-authorisations/apply
- Renew a deer authorisation: https://licensing-deer.nature.scot/deer-authorisations/renew
- Fit and competent register: https://licensing-deer.nature.scot/deer-fit-and-competent/intro
- Returns: https://licensing-deer.nature.scot/deer-return/submit
Who collects your personal data
The data controller is Scottish Natural Heritage known as NatureScot at:
Great Glen House
Leachkin Road
Inverness
IV3 8NW
What personal data is collected and how it's used
NatureScot will use the information from the authorisation application and fit and competent registration for its licensing functions, including:
- processing and issuing an authorisation
- monitoring compliance with authorisation conditions
- reports and returns
- processing and issuing a fit and competent registration
The personal information NatureScot processes will include your:
- name
- contact details
- postcode
The legal basis for processing your personal data
Processing your data is necessary for the:
- performance of a task carried out in the public interest
- exercise of official authority vested in the data controller
The task is to conduct the functions in relation to registrations as delegated by The Scottish Ministers to Scottish Natural Heritage under the Deer (Scotland) Act 1996 (as amended).
Consent to process your data
The processing of your data is not based on consent, you cannot withdraw it.
Who NatureScot shares your personal data with
We may share your information with third parties.
We may do this to:
- check information you provide in an application
- monitor effects on protected species
- provide the service
We only share information when necessary and anonymously whenever possible.
The table shows the organisations NatureScot shares information with and why.
| Organisation | Sharing purpose |
|---|---|
| Statutory nature conservation bodies | Compliance, enforcement, licence assessment |
| Scottish Government | Compliance, enforcement, licence assessment |
| Authorised enforcement agencies e.g. Police Scotland | Compliance, enforcement activity |
| Postcode lookup service | To return addresses against the postcode you enter |
We may make some information available where there's public interest in wildlife licensing and who NatureScot issued licences or registrations to. Information released may include, but is not limited to:
- your name or business name
- application, registration and licence details
- reports and returns
We will not release information for licensed activities that are sensitive or could harm people, species or habitats, for example names and addresses of individuals, locations of licensed activities.
We respect your personal privacy when responding to access to information requests. We only share information when necessary to meet the statutory requirements of the Environmental Information (Scotland) Regulations 2004 and Freedom of Information Act 2000.
How long NatureScot holds personal data
| Service | Retention period |
|---|---|
| Fit and competent | 7 years (2 years past date of expiry) |
| Authorisations | 6 years (5 years past date of expiry) |
| Feedback data | 2 years |
| NatureScot property register | Indefinitely (unless you request removal of your data) |
We require to keep your personal data to maintain a history of the property ownership and to monitor deer management initiatives. We may share this data with other public sector bodies such as Police Scotland to support law enforcement.
What happens if you do not provide the data
We will be unable to grant your fit and competent registration or deer authorisation if you do not provide the data.
Use of automated decision-making or profiling
The information you provide is not used for:
- automated decision making (a decision made by automated means without any human involvement)
- profiling (automated processing of personal data to learn certain things about you)
Transfer of data outside the European Economic Area (EEA)
We will not transfer your data outside the EEA.
Changes to this privacy notice
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make substantial updates.
Your rights
Find out about your individual rights under the General Data Protection Regulation (GDPR), the Data Protection Act 2018.
Complaints
You have the right to make a complaint to the Information Commissioner's Office at any time.
View NatureScot's main NatureScot privacy notices.
If you have any other questions about how NatureScot uses your personal data and your associated rights, contact the Data Protection Manager.
Data Protection Manager
NatureScot
Battleby
Redgorton
Perth
PH1 3EW
dpo@nature.scot